🎉 The Ultimate Stress-Free Party Planning Checklist for Busy Parents
- bohemiandreamspart
- Jul 22
- 3 min read
By Bohemian Dreams Party Hire – Northern Beaches, Sydney
Planning your child’s birthday party should be exciting—not overwhelming. But between work, life admin, and high expectations, it can quickly feel like another full-time job.
That’s where we come in.
At Bohemian Dreams Party Hire, we specialise in creating magical, stress-free party experiences across Sydney’s Northern Beaches and surrounding areas. Whether it’s a whimsical indoor teepee sleepover, a sleepover under the stars in one of our bell tents or a backyard movie night, we’ve got the details covered.
Here’s your ultimate party planning checklist to help you stay organised and enjoy the celebration—without the stress.
✅ 1. Pick a Date & Time
Choose a date that works for your child and key guests
Consider school holidays, hobbies and the weather (especially for outdoor events - we have a flexible rebooking policy in the event of adverse weather)
Send out invitations 3–4 weeks in advance
✅ 2. Choose a Theme
Kids love themed parties—and the right theme makes everything easier to plan!
Popular ideas include:
Boho Teepee Sleepover
Gaming or surfing themes are popular with boys
Fluro parties are all the rage with tweens and teens, our bell tents can double up as a dance floor under the black light.
Outdoor Cinema Night
Spa or Pamper Party
🎨 Tip: We offer full styling and themed setups for all these party ideas—no Pinterest stress required!
✅ 3. Book Your Party Hire
Let us take care of the setup so you can focus on making memories.
With Bohemian Dreams Party Hire, you get:
Styled bell tents, indoor teepee tents and A-Frame tents
We style all beds with duvets during the cooler months and bell tents are equipped with a heater.
Outdoor cinema screen, projector & seating.
Personalised gifts & party add-ons (robes, eye masks, water bottles & more)
Delivery, styling, and pack down—all included
✔️ Stress-free. Beautifully styled. Memorable.
✅ 4. Organise Invitations
You can go digital (email, WhatsApp, or Facebook) or traditional (printed cards). Make sure to include:
Date & time
Location
Party theme (so guests can dress up or bring something fun!)
RSVP deadline
Any important notes (e.g. allergies, bring a pillow, etc.)
✅ 5. Plan the Food
Keep it simple and party-friendly:
Mini sandwiches or sliders
Popcorn & fruit skewers
Cupcakes or cookie decorating
Lolly boxes or snack packs
🍬 We also offer lolly boxes and cupcake boxes—great for party tables or take-home treats!
✅ 6. Add the Special Touches
These extras make your party feel truly magical:
Personalised robes & sleep masks
Custom water bottles
Balloon bunches & signage
Themed tableware & party boxes
🎁 We take care of all the little details so you don’t have to.
✅ 7. Get Ready for Party Day
Let us handle the setup—we’ll arrive, style everything, and pack down when it’s done
Charge your phone or camera for plenty of pics
Set up a fun playlist or movie if using our outdoor cinema
Most importantly: relax and enjoy!
✨ Ready to Party Without the Stress?
Let Bohemian Dreams Party Hire help you create a magical, unforgettable party—without the pressure of DIY.
📍 We service Sydney’s Northern Beaches and surrounds (within 2 hours drive)📦 Fully styled packages, setup, delivery & collection included🎈 Add personalised gifts & party favours for the ultimate experience
📞 Get in touch today to start planning your dream event.
Comments