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Terms and Conditions for Bohemian Dreams Party Hire

By booking with Bohemian Dreams Party Hire, the hirer agrees to the following Terms and Conditions. These terms govern the rental of equipment, including bell tents and related items, and ensure a smooth and safe experience for all parties.

1. Booking and Deposit

  • A booking is not confirmed until a non-refundable deposit of $50 is received.

  • Full payment for the hire is due upon setup, unless otherwise agreed in writing.

  • In the event of cancellation:

    • Cancellations made 14 days or more before the rental period will receive a full refund of the deposit.

    • Cancellations made less than 14 days before the rental period will result in forfeiture of the deposit.

  • Date changes are permitted with a minimum of 48 hours’ notice, subject to availability. No additional fee will be charged for date changes, provided the new date is within 3 months of the original booking.

2. Refundable Bond

  • A refundable bond of $100 is required for all hires, payable at the time of booking or upon setup.

  • The bond will be refunded in full within upon completion of pack up, provided no damage, loss, or excessive cleaning is required.

  • Any costs for damaged, lost, or excessively soiled equipment will be deducted from the bond. If repair or replacement costs exceed the bond, the hirer will be invoiced for the remaining amount.

3. Space Requirements for Bell Tents

  • The hirer must ensure adequate space for the bell tent setup, including guy ropes, as follows:

    • 4M tent: 6M diameter

    • 5M tent: 7M diameter

    • 6M tent: 8M diameter

  • Shortening ropes are available to reduce space requirements for guy ropes, but a minimum of 72 hours' notice is required.

  • The setup area must be flat, free from debris, and clear of animal waste or other hazards prior to setup.

4. Weather and Waterproofing

  • Bell tents are fully waterproof when properly maintained. The hirer must follow all instructions provided to minimize damage during inclement weather, including:

    • Closing all tent doors and windows during rain.

    • Securing guy ropes and pegs as instructed.

  • In the event of rain, collection of equipment may be delayed until the tent is dry to prevent damage. The hirer will be notified of any delays.

  • The hirer is liable for any damage caused by failure to follow weather-related instructions, including water damage to the tent interior.

5. Hirer Responsibilities

  • The hirer is responsible for the care and security of all hired equipment during the rental period.

  • Any lost, damaged, or excessively soiled equipment will be charged to the hirer at the full replacement or repair cost.

  • The following are strictly prohibited inside or around hired equipment:

    • Open flames, candles, or heating devices (LED candles will be provided).

    • Smoking.

    • Pets.

    • Makeup, food, drinks, or any items that may stain the canvas, bedsheets, or other equipment.

  • The hirer must ensure all guests adhere to these conditions.

6. Equipment Provided

  • For bell tent hires, the following will be provided:

    • A pump and spare air beds.

    • LED candles for safe lighting.

  • The hirer is responsible for reporting any faulty or missing equipment upon delivery.

7. Delivery and Setup

  • Delivery and setup are included in the hire fee, unless otherwise stated.

  • The hirer must ensure adequate access to the setup location is available and provide clear directions for the team.

  • Any additional costs incurred due to restricted access, incorrect directions, or delays caused by the hirer will be charged accordingly.

8. Collection and Pack-Up

  • The company will arrange a collection time with the hirer at the end of the rental period.

  • The hirer must ensure all personal belongings are removed from the equipment prior to collection.

  • Equipment must be returned in the same condition as delivered, barring normal wear and tear.

9. Liability

  • The hirer assumes full responsibility for any injury, loss, or damage caused by improper use of the hired equipment.

  • Bohemian Dreams Party Hire is not liable for any personal injury, property damage, or consequential loss arising from the use of the hired equipment, except where caused by the company’s negligence.

  • The hirer must ensure all users of the equipment are aware of and comply with these Terms and Conditions.

10. Force Majeure

  • Bohemian Dreams Party Hire is not liable for failure to perform its obligations if such failure is due to circumstances beyond its reasonable control, including but not limited to extreme weather, natural disasters, or government restrictions.

  • In such cases, the company will work with the hirer to reschedule the booking or issue a refund, at the company’s discretion.

11. Contact Information

12. Amendments

  • Bohemian Dreams Party Hire reserves the right to update these Terms and Conditions at any time. The hirer will be bound by the terms in effect at the time of booking.

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